Submitting Bids or Proposals for IFB

  Log in to the Harbor system

Before proceeding with this help guide, you must be logged into the Harbor financial system. For your security, Harbor requires Multi-Factor Authentication (MFA) to complete the login process.

Log In to Harbor LogIn Instructions 

1Click into the Supplier Portal app to access the Work Area.

The "Submit IFB 2.png" image shows the HARBOR homepage dashboard with the "Supplier Portal" icon highlighted in yellow.

2Click View Active Solicitations.

The "Submit IFB 3.JPG" image shows the HARBOR Supplier Portal dashboard with "View Active Solicitations" highlighted in a red box.

3Enter in one of the search fields and click the Search button.

The "Submit IFB 4.JPG" image shows the HARBOR Active Solicitations page with specific search criteria fields highlighted in red boxes.

4Click on Solicitation.

The "Submit IFB 5.JPG" image shows HARBOR Active Solicitations search results with "SOL000012" highlighted in red.

5Navigate solicitation components using the Table of Contents on the left.

The "Submit IFB 6.JPG" image shows the HARBOR Cover Page for IFB: SOL000012 with the Table of Contents section highlighted in red.

6To review associated IFB lines and details, select Lines from the table of contents and then click on the line description.

The "Submit IFB 7.JPG" image shows the HARBOR lines of solicitation page with the "Lines" link and a description field highlighted in red.

7When review is complete, click the Done button.

The "Submit IFB 8.JPG" image shows detail for Line: 1 of IFB SOL000012 with the "Done" button highlighted in red.

8Use the Actions drop down button to select Respond, and then click Acknowledge Participation.

The "Submit IFB 9.JPG" image shows the HARBOR Cover Page for IFB: SOL000012 with action dropdown menus highlighted in red.

9When the Acknowledge Participation diaglog box opens, select 'Yes' or 'No' to acknowledge participation. A note to buyer is optional.

The "Submit IFB 10.JPG" image shows a HARBOR "Acknowledge Participation" modal with the "Yes" radio button option highlighted in red.

10Click the OK button.

The "Submit IFB 11.JPG" image shows a close-up of the "Acknowledge Participation" modal with the "OK" button highlighted in red.

11To create a response to the IFB, click the Create Response button.

The "Submit IFB 12.JPG" image shows the HARBOR Cover Page for IFB: SOL000012 with the "Create Response" button highlighted in red.

12To add attachements, click the + button.

The "Submit IFB 13.JPG" image shows the HARBOR "Create Response: Overview" page with the Attachments add icon highlighted in red.

13The attachment diaglog box will open.

The "Submit IFB 14.JPG" image shows a HARBOR Attachments modal dialog on the Create Response Overview page.

14Select the type of attachment from the Type drop down and click the Choose File button.

The "Submit IFB 15.JPG" image shows a HARBOR Attachments modal window with the file selection options highlighted in red.

15Navigate to attachment's location, select file and click the Open button.

The "Submit IFB 16.JPG" image shows a Windows file explorer "Open" dialog window with the "Open" button highlighted in red.

16Click the OK button on the attachments dialog box.

The "Submit IFB 17.JPG" image shows a HARBOR Attachments modal window with an uploaded file and the "OK" button highlighted in red.

17Click the Next button.

The "Submit IFB 18.JPG" image shows the HARBOR "Create Response: Overview" page with the attached file and the "Next" button highlighted in red.

18Enter the Response Price.

The "Submit IFB 19.JPG" image shows the HARBOR "Create Response: Lines" page with empty Response Price text boxes highlighted in red.

19Click the Next button.

The "Submit IFB 20.JPG" image shows the HARBOR "Create Response: Lines" page with completed response prices and the "Next" button highlighted in red.

20Click the Submit button.

The "Submit IFB 21.JPG" image shows the HARBOR "Review Response: Quote 5006" page with the "Submit" button highlighted in red.

21A Confirmation window will pop up stating the response was submitted.

The "Submit IFB 22.JPG" image shows a HARBOR success confirmation modal stating that Response 6011 was submitted, with an OK button.