Generally, inmates will be allowed to review the material contained in their institutional files. Following are the exceptions:
- Pre-Sentence Investigations - PSIs in the case for which the inmate is incarcerated may be reviewed. PSIs in other cases must be requested through the Division of Parole & Probation.
- Psychological/Psychiatric Consultation or Evaluation - May only be reviewed with an institutional psychologist or psychiatrist present and upon receipt of written authorization from the agency/individual that conducted the evaluation. If the psychologist, psychiatrist or agency refuses to provide written authorization, the request to review the evaluation will be denied. Any appeal must be directed to the individual or agency who refused to release the material.
- Medical Records - May be reviewed in the presence of the Facility’s physician or designee.
- Pre-Parole Reports - May be reviewed only with the Division of Parole & Probation.
- Criminal History Records - Must be requested through the Maryland Criminal Justice Information System.
- Classification and Commitment Files - May be reviewed with the Supervisor of the appropriate unit, except for criminal history information, information obtained from references, or victim information after Facility Administrator approval.
To request to review records, a Request form must be submitted to the Assistant Facility Administrator–Inmate Services. Within 10 working days, the Assistant Administrator will authorize the review or will respond in writing, explaining the reasons for disapproving the review. To receive copies of records, a request must be submitted to the Facility Administrator.
If at any time the inmate believes or can prove that information in their institutional file(s) is incorrect, they may request a review, correction, or expungement of the record. A request to amend a record must be made, in writing, to the Assistant Facility Administrator–Inmate Services and must include the reasons believed for it to be incorrect. The Assistant Administrator will review the matter and if the record is incorrect, will order the necessary changes. If no error or discrepancy is substantiated, he/she will notify, in writing.
Should the inmate wish for their attorney or another party to review their records, the following must occur:
- Submit a Release of Information form, signed by the inmate requesting that a specific person be allowed access to specific information from the records.
- Their attorney must schedule an appointment by contacting the Facility Administrator or Assistant Facility Administrator at least 24 hours in advance. Appointments for this purpose are only available during normal business hours.
- Their attorney must provide proper identification.
- The records must be reviewed in the presence of an AACDDF employee.
Should a request to have copies of certain records be released to an attorney or other party, they must submit a request to the Assistant Facility Administrator–Inmate Services and will be required to sign a "Release of Information" form.
Attorneys shall be permitted to visit clients 24 hours a day, 7 days a week without prior authorization. Approved clergy members shall be permitted to visit daily beginning at 8:30 a.m. and ending by 10:00 p.m. All other professional visitors must request approval through the ACFA-Security, ACFA-Inmate Services or CFA and be scheduled in advance of their visit.
Professional visitors shall include attorneys, bondsmen, law enforcement officials, process servers, clergy members not on the approved list, medical professionals, media representatives or paralegals (bearing authorization on law firm letterhead). Professional visits shall be permitted everyday beginning at 8:30 a.m. and ending by 10:00 p.m.
All professional visitors must produce photo identification (valid driver's license, state issued ID or passport) as well as identification verifying their profession (e.g., media or agency identification, certification of ordination, badge, bar association card, etc.)
Requests from law enforcement, attorneys or other professionals for face-to-face visits shall be denied unless expressly authorized, in advance, by the ACFA-Security, ACFA-Inmate Services or CFA.
With the exception of attorneys, a professional, as defined by this Department, who is a member of the inmate's family shall not be granted professional visiting privileges.
If a sentence greater than 180 days for any offense except Contempt of Court or payable fines, the Maryland Division of Parole and Probation will be notified. In turn, the Division notifies the Maryland Parole Commission.
The date of Parole Hearing is based primarily upon the length and starting date of your sentence, and is determined solely by the Parole Commission. Prior to your parole hearing, the Division of Parole and Probation will prepare a Pre-Parole Report and a counselor will complete an institutional adjustment report.
Both reports are submitted to the Parole Commission.
Upon arrival, each individual is processed in the Jennifer Road Detention Center (JRDC) Receiving area. During this procedure, they are interviewed by booking staff concerning residence, age, emergency contact, etc. Additionally, personal property is collected, inventoried and stored. At the same time, each individual is issued institutional clothing and linen items, which they are responsible for returning when released.
During the intake process, each individual is issued an ID badge which must be worn on the upper part of the body when leaving housing area. Failure to wear the ID will result in the individuals' movement being restricted.
Prior to and/or after the Booking Process is completed, each individual is permitted the use of a phone, via collect call telephone, which should be used to contact the following individuals:
Prior to being transferred from the Receiving area, each individual receives an intake screening by medical staff. The purpose of this screening is to determine if immediate care or special housing is needed. It is very important that individuals cooperate fully and provide accurate information during this screening. Within 14 days, a physical examination is performed by a Physician or Physician's Assistant on all inmates remaining in custody.
Most inmates are transferred to an intake housing area after leaving Receiving. Usually within 72 hours, a Correctional Program Specialist, or Case Manager, will perform several important intake functions, the nature of which are based; whether you are sentenced or pretrial. Both sentenced and pretrial inmates will undergo an intake interview for the purpose of obtaining information about residence, employment, education level, drug/alcohol/mental health problems, and past and present involvement in the criminal justice system. For sentenced inmates, this information is considered a determining eligibility for transfer to Ordnance Road Correctional Center (ORCC), eligibility for programs, and classification progression.
Additionally, both sentenced and pretrial inmates are "classified" to determine a security rating, or "custody level." The AACDDF has three rating categories designed to ensure a safe and secure environment.
Intake Services-Sentenced Inmates
After completing the intake interview and assigning a custody level, the Intake Case Manager will determine if the individual is eligible for housing at ORCC or will remain at JRDC. The Case Manager will review and explain the criteria used in making that determination. If you are to remain at JRDC, the Case Manager will conduct an orientation to the facility, reviewing the information contained in the inmate booklet and/or show a video. Additionally, the Case Manager will review the individuals commitment record with them to ensure they understand the sentence, as imposed by the court, and will explain the classification process as it relates to their sentence and commitment status. Once the Intake Case Manager completes this process, expect to be transferred to a general housing area within one to five business days. The next meeting will be with a Classification Case Manager and will occur within 7 days following your intake.
*If eligible for ORCC, the individual will be scheduled for transfer the next business day, subject to the approval of the Intake Division Supervisor. Upon transfer to ORCC, they will meet with a Case Manager who will review the intake interview and custody level, and determine if eligible for immediate assignment to the Work Release Program. Additionally, the Case Manager will provide further information concerning ORCC operations, Programs, and case management services.