Are you a highly organized and detail-oriented administrative professional with a keen eye for accuracy and a strong understanding of procurement processes? Anne Arundel County Government is seeking a dedicated Administrative Assistant to join our team. This pivotal role involves critical administrative and financial support functions essential to our operations.
About the Role:
The Administrative Assistant will play a vital role in ensuring the smooth and compliant execution of various administrative and procurement-related tasks. This position requires meticulous attention to detail, strong analytical skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Process and track Public Information Act (PIA) requests, ensuring timely and accurate responses.
- Review and maintain purchase order (PO) tracking sheets for accuracy and completeness.
- Reconcile and review p-card (procurement card) transactions, ensuring adherence to county policies.
- Process and track equipment orders from requisition to installation.
- Review and verify invoices for accuracy against purchase orders and services rendered.
- Conduct inventory of fixed assets and maintain accurate records.
- Review purchase order requests (PORs) for compliance with procurement guidelines and budget availability.
- Prepare and edit correspondence, reports, and other documents.
- Maintain organized filing systems (both physical and electronic).
- Provide general administrative support to the department as needed.
Qualifications:
- High school diploma or GED required; Associate's or Bachelor's degree in Business Administration, Accounting, or a related field preferred.
- Minimum of 3 years of progressive administrative support experience with a focus on procurement, accounting, or financial administration, preferably in a government setting.
- Proven experience handling and processing PIA requests.
- Demonstrated experience with PO tracking, p-card reconciliation, and invoice review.
- Experience with fixed asset inventory management is highly desirable.
- Proficiency in Google Suite and financial management software.
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively within a team environment.
- Demonstrated ability to maintain confidentiality and exercise discretion.
Salary Range:
- $20 - $28/hour
Other:
- Familiarity with County and/or local government
- Onsite in Annapolis, Maryland 4 days/week
To Apply:
Interested candidates are encouraged to apply online through the Anne Arundel County Government job portal. Please submit a resume and cover letter outlining your qualifications and experience relevant to this position.
Anne Arundel County Government is an Equal Opportunity Employer.
Application Instructions:
Please submit a cover letter and resume to oit-applicants@aacounty.org.