Blue Notice IP-24-01 Update #02

Update #02

The Anne Arundel County Department of Inspections and Permits (I&P) has previously published guidance on as-built submission for completed grading permits in the form of Blue Notice IP-24-01, published 05/09/2025. 

The Department is updating its process for As-built submission. Currently, submissions require both a flash drive and a paper set of plans to be delivered to the permit center by appointment. The Department believes that moving away from flash drives to a digital submission process will create a more efficient and streamlined process for all parties involved in the submission, review and approval of as-builts. The contents of the as-built packet itself remain unchanged. 

Digital As-Built Submission Procedure

1. Conduct final walk-through with County Staff. Complete all punch list items before asbuilt submission 
2. Submit the as-built package in a .zip file (10MB file size limit) or using a cloud sharing service or file transfer protocol (FTP) to GPasbuilts@aacounty.org with the Grading Permit Number as the naming convention: "G02 Grading Permit Number Revised MM/DD/YYYY" on the file name and subfolders 
3. File should be organized by subfolders that contain Grading Permit Number and contents outlined in the Grading Plan As-Built Checklist, below. 
   • Request for Grading Security release 
   • As-built plans on the approved Grading Permit plan set
   • Grading Plan As-built Checklist
   • Stormwater Management Report 
   • Geotech reports, calculations, etc.
   • Stormwater Management Inspection Checklist
   • Stormwater Management Data Form 
   • Stormwater Management Construction Photos with dates and device # 
   • SWM facility media and material receipts, tickets, etc. 
   • In-situ soil condition photos 
4. If any components are missing or in error, you will need to resubmit the package with appropriate updated documentation to GPasbuilts@aacounty.org with the updated naming convention: "G02 Grading Permit Number Revised MM/DD/YYYY"
5. Once the package is accepted, inspection completed, and the grading permit is closed, the grading security can take up to 60 days to be returned. The security and certificate of completion will be mailed to the address associated with the as-built package letter

Grading Plan As-Built Checklist

Notes

1. A pre as-built submittal walk-through should be conducted for all projects. County staff, contractor, and anyone else who may be deemed necessary, such as the engineer of record shall attend the walk-through. All punch list items generated from the walk through must be addressed before the Grading Plan As-built submittal. 
2. Digital As-Built Submission Procedure instructions are outlined above.
3. As-built plans must be on the most recently approved Anne Arundel Soil Conservation District (AASCD) Plan. 
4. Stormwater Warranty Agreement and supporting information must be included, if applicable. 
5. All fines, outstanding fees, and permit renewal/extension fees paid (Grading Permit must be active).
6. All other permits on/or associated with the overall property/site/subdivision, such as but not limited to monument signs, retaining walls, fountains, Public Work Agreements (PWAs), forestation/reforestation, etc. must be completed and closed or canceled. 

As-Built Package

The as-built package must include the following minimum information:

1. A written request for the release of the Grading Security, which includes the current mailing address, telephone number, Grading Permit Number, and email contact information (of the entity that obtained the security) for the release of the Certificate of Completion. The approved Grading Permit Plan set, Stormwater Management Report, and associated information (drainage area maps, Geotech Report, calculations, etc.). If plan revisions/changes were made (including redlines and field changes) were approved, include that documentation and reconcile them with the as-built plans. Explain the plan revisions/changes (including redlines and field changes) in a letter to be included within the as-built package.
2. Any change(s) to the stormwater management must be noted in red on the as-built plans and in the computations within the SWM Report. 
3. A red checkmark ✓ must only be used on Best Management Practice (BMP) installed exactly per the most recently approved AASCD Plan. Any field revised redline plan changes must also be included/reflected on the as-built plans. 
4. A Stormwater Management Construction Inspection Checklist (BMP Group Construction Inspection Checklists from the I&P Forms & Publications webpage) must be completed for each and every facility. Each line of the remarks section of the construction inspection checklist must be filled out. 
5. The Stormwater Management Data Form must be updated and completed for the as-built conditions on the drawings (Maintenance Responsibility, coordinates, drainage areas, and facility volumes, surface area columns for each device being completed). 
6. All Stormwater Management (SWM) construction photos with dates and labels referencing the device type and device number, such as Rain Garden #1, Rain Garden #2, etc. at a minimum, as per the Anne Arundel County  Stormwater Management Practices and Procedures Manual (see Chapter 10 Construction Inspections). The photos shall cover the following stages of construction at a minimum, as applicable. Note: these generally apply to micro practices and the list is not an exhaustive list to cover each and every type of practice, such as proprietary, manufactured practices, etc. Coordinate with the inspector as needed. For ponds, refer to #13 below.
   • Excavated bottom of facility (showing the subgrade) and sides of the facility 
   • After every layer of media/stone/sand, etc. is installed 
   • Geotextile/filter fabric sides and top (if applicable) 
   • Observation well(s) 
   • Inlet pipe(s) 
   • Underdrain(s)
   • Soil amendments (if required to be tilled into the soil for disconnections) 
   • Any connection(s) leading to/from an outfall/storm drain system 
   • Mulch/final permanent stabilized surface (sod) 
   • Plantings, etc. 
7. The in-situ soil conditions verification photos from stormwater device construction/installation. If in-situ soil conditions varied from approved plan, document, and provide explanation. Include redesign information and approval from the design engineer, engineer of record, and inspector or review engineer for plan revisions is required for any changes. 
8. SWM facility media and material verification (receipts, tickets, etc.). 
9. The photos verifying siting and suitability of soils (e.g., clay, sand, etc.), water table, perched water, etc. were in conformance with approved plans in the excavated area of the stormwater device(s). 
10. Tops, inverts, grate elevations, weirs, ponding depths, surface areas, etc., elevations demonstrating minimum design storage volumes are met per Article 16-3-305 and 16-4-302. (Elevations shall verify storage volumes, and/or red checkmarks ✓ must be added next to the SWM Data Form and other SWM charts on the plans.) 
11. For proprietary practice or alternative practices, verification and certification of installation from the manufacturer is required.
12. For Step Pool Stormwater Conveyance (SPSC) Systems, see Appendix D: Design Checklist of the Design Guidelines for Step Pool Stormwater Conveyance (SPSC) Systems. 
13. For ponds, use the Small Pond Approval Checklist
14. For single family detached dwelling, a SW Facility Inventory Map Exhibit shall be provided.

Required Acknowledgement and Certification 

The following Owner’s Acknowledgement Statement & SWM Engineer’s Certification—are examples—to be placed on the As-Built plan and filled out accordingly:

Owner / Permittee Acknowledgement

To be added to the plans. 

"All grading, drainage, structures, and erosion and sediment control practices including facilities and vegetative measures have been completed in conformance with the approved plans."

• Owner / permittee name
• Owner / permittee signature
• Date

Engineer Certification

To be added to the plans. 

1. The acknowledgement and certification are for the plans only. Do not sign the Owner/Permittee Acknowledgement and Engineer Certification on this form. 
2. Multiple Engineer Certifications can be added to the plans and signed. Notate what specific certification each professional is responsible. 

Pond Certification

Ponds Construction Inspection Checklist

• Responsible party's name (printed)
• Responsible party's signature
• Date
• County inspector (acceptance of submittal) signature
• Date

Timing 

All projects submitting as-builts on/after the date of this update shall use the digital submission procedure for submitting as-builts. If there are extenuating circumstances that require a paper submission, the applicant shall obtain prior approval from the county inspector.