Summary of the County Code as it relates to Community Meetings (Article 17, Title 2-107)
Scope: This section applies to a subdivision, preliminary plan or site development plan that impacts an Environmentally Sensitive Area (ESA), a subdivision of property that adjoins a residentially zoned and developed lot, and to a preliminary plan or site development plan for commercial, industrial or institutional development that adjoins a residentially zoned and developed lot.
Meetings Required: In the six-month period before the initial submission of a subdivision or preliminary plan that falls within the scope of this section, the developer shall hold a community meeting for the purpose of presenting information regarding the development, including proposed stormwater management design and any requested modifications, and allowing the community to ask questions and provide comments. Additionally, within 45 days after the submission of a final plan or site development plan that falls within the scope of this section, the developer shall hold a community meeting for the purpose of presenting information regarding changes made to the information presented at the initial submission meeting and allowing the community to ask questions and provide comments.
The meeting shall be held in the County, Monday thru Thursday, beginning between the hours of 6:00 p.m. and 8:00 p.m., at an ADA accessible facility located reasonably close to the development site.
Meetings shall be held within five (5) driving miles of the development site; however, if in the opinion of the Planning & Zoning Officer, the five mile restriction is impracticable, then the meeting shall be held at a location as may be authorized by the Planning & Zoning Officer in writing.
COPY OF SCALED MAP MUST BE ATTACHED FOR MEETING LOCATION.
Notice: At least 21 days before the date of the community meeting, the developer shall mail by first class mail a notice of the date, time, and location of the meeting to the following:
- All lot owners within 300 feet of the property to be subdivided
- The President of any community or homeowners' association of any subdivision that is located within 300 feet of the proposed subdivision, or proposed Site Design Plan Community Associations
- The Office of Planning and Zoning, Research & GIS Division
- The Assistant Planning & Zoning Officer - Development Division
- The County councilmember of the Councilmatic District in which the subdivision, preliminary plan or Site Development Plan is located and, if the property abuts another Councilmanic district, to that County councilmember. Determine the councilmember using the address lookup tool.
A Community Meeting Form
is also required so that information can be posted on the County’s website, as required by legislation.
NOTE: If you use the digital form a letter must still be sent to Planning and Zoning by mail in order to verify the date notification was sent.
The form and copy of letter to the lot owners can be e-mailed, faxed or dropped off to the Office of Planning and Zoning – Research and GIS Division, but the letter and form shall still be mailed. Send a copy of the notification letter to:
Planning and Zoning
Research & GIS Division
2664 Riva Road, 4th Floor
Annapolis, MD 21401
Research and GIS staff will verify the postmark date on the notification letter envelope, verifying that it is at least 21 days prior to the scheduled meeting. This will also be cross-checked with the database for notifications sent for posting on the County’s web site.
The required notification to the County Web Site will only be posted if the Office of Planning and Zoning has all required notification information and the form.
If the information is found to be incorrect, the applicant will be notified and advised whether the meeting can proceed or will need re-scheduling. Situations where the meeting will require re-scheduling:
- Basic notification requirements have not been met
- Wrong Councilmanic district is noted (wrong council member notified)
- Adequate time has not been provided to place notice on the web site.
At the time of submission to the County of the project, the following is required:
- Evidence (can be affidavit) that a community meeting was held, as well as a summary of the comments received at the community meeting
- Evidence that a copy of the summary of comments was mailed to each participant at the community meeting; to all lot owners within 300 ft.of the property to be sub-divided
- Evidence that notice was sent to the Councilmember of the Councilmanic district where the property is located and, if the property abuts another Councilmanic district, to that Council Council member. (Article 17-3-201 (b) (8).
Notifications to the County website will only be sent if the Office of Planning and Zoning has both a notification letter and a completed form.